Program Management Specialist
Company: Indiana University
Location: Bloomington
Posted on: October 20, 2024
Job Description:
DepartmentARTS & SCIENCES; DEAN (BL-ARSD-IUBLA) Department
InformationThe College of Arts and Sciences, Office of Advancement
handles development, stewardship, and alumni relations.The College
of Arts and Sciences is the largest academic unit at Indiana
University Bloomington. It is composed of 40+ departments, 50+
Centers, Programs, and Institutes, while also including the
Eskenazi School of Art, Architecture and Design, the Hamilton Lugar
School of Global and International Studies, and The Media School.
Faculty in the College teach over 50 percent of the Indiana
University (Bloomington) credit hours in 80+ buildings on the
Bloomington campus.The College values diversity, equity, and
inclusion as a core strength and essential element in the success
of its educational mission.Job SummaryDepartment-Specific
Responsibilities
- Provides administrative and accounting support to the Office of
Advancement.
- Manages and maintains information on a monthly and year-to-year
basis.
- Tracks expenditures and reconciles expense transactions with
monthly account statements; investigates and resolves any
discrepancies.
- Processes fund transfers between the Indiana University
Foundation and the College's fund accounts; assists in oversight of
key College accounts to ensure appropriate usage.
- Designs, manages, and maintains spreadsheets.
- Prepares financial reports.
- Provides support for other office duties as determined and
designated by the Executive Director of Advancement.
- Processes all representation expenses for the Office of
Advancement and the College's Dean's Office as appropriate, and
other College units as appropriate with the IU Foundation.
- Verifies expense eligibility and ensure requests comply with IU
and IUF policies. Responds to inquiries regarding procedures or
status of reimbursement.
- Processes and maintains all office equipment maintenance
contracts and equipment service requests.
- Assists with Office of Advancement's alumni/donor events as
needed.General Responsibilities
- Plans, directs and implements programs or events, including the
creation of materials to support these events.
- Provides staff communications and serves as liaison to program
participants, collaborators in other units, community partners,
vendors and the public; approves staff purchase requests; arranges
staff travel, accommodations, and research activities.
- Provides mechanisms, training, and advice on a variety of
issues such as budget management software and advanced strategies
for timely spending of grant funds. May be responsible for meeting
revenue targets.
- Recruits, trains, directs, schedules, and evaluates faculty and
staff partners, students and volunteers. Mentors, serves as a
resource and provides guidance to team staff members as
needed.
- Researches available grants and works closely with managers to
identify funding needs and potential sources, creates grant
proposals that further advance support of the program and program
participants; May be responsible for meeting revenue targets.
- Constructs and administers program budgets and approves
spending. Tracks progress on deliverables, analyzes data on
projected spending and prepares reports for higher management and
funding sources.
- Keeps abreast of best practices to recommend policies and
procedures that deliver a quality program
experience.QualificationsCombinations of related education and
experience may be considered. Education beyond the minimum required
may be substituted for work experience. Work experience beyond the
minimum required may be substituted for education.
EDUCATIONRequired
- Bachelor's degreeWORK EXPERIENCERequired
- 2 years in related fieldSKILLSRequired
- Proficient communication skills
- Maintains a high degree of professionalism
- Demonstrated time management and priority setting skills
- Demonstrates a high commitment to quality
- Possesses flexibility to work in a fast paced, dynamic
environment
- Seeks to acquire knowledge in area of specialty
- Highly thorough and dependable
- Demonstrates a high level of accuracy, even under
pressureWorking Conditions / DemandsThis role requires the ability
to effectively communicate and to operate a computer and other
standard office productivity equipment. The position involves
sedentary work as well as periods of time moving around an office
environment and the campus. The person in this role must be able to
perform the essential functions with or without an
accommodation.Work LocationBloomington, IndianaAdvertised
Salary$45,000 - $47,500Benefits OverviewFor full-time staff
employees, Indiana University offers a wide array of benefits
including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: CareerFLSA: ExemptJob Function: General AdministrationJob
Family: Program Management Click here to learn more about Indiana
University's Job Framework.Posting DisclaimerThis posting is
scheduled to close at 11:59 pm EST on the advertised Close Date.
This posting may be closed at any time at the discretion of the
University, but will remain open for a minimum of 5 business days.
To guarantee full consideration, please submit your application
within 5 business days of the Posted Date.If you wish to include a
cover letter, you may include it with your resume when uploading
attachments.Equal Employment OpportunityIndiana University is an
equal employment and affirmative action employer and a provider of
ADA services. All qualified applicants will receive consideration
for employment based on individual qualifications. Indiana
University prohibits discrimination based on age, ethnicity, color,
race, religion, sex, sexual orientation, gender identity or
expression, genetic information, marital status, national origin,
disability status or protected veteran status. Indiana University
does not discriminate on the basis of sex in its educational
programs and activities, including employment and admission, as
required by Title IX. Questions or complaints regarding Title IX
may be referred to the U.S. Department of Education Office for
Civil Rights or the university Title IX Coordinator. See Indiana
University's Notice of Non-Discrimination here which includes
contact information.Campus Safety and SecurityThe Annual Security
and Fire Safety Report, containing policy statements, crime and
fire statistics for all Indiana University campuses, is available
online. You may also request a physical copy by emailing IU Public
Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest
SupportTelephone: 812-856-1234
Keywords: Indiana University, Noblesville , Program Management Specialist, Executive , Bloomington, Indiana
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